If you require assistance with the development or revision of your Continuity of Operations Plan (COOP), please contact Chris Rossi, Emergency Coordinator, at 540-231-5394 or Christopher.Rossi@vt.edu.
Virginia Polytechnic Institute and State University (Virginia Tech) is a public land-grant university whose mission is to serve the Commonwealth of Virginia, the nation, and the world community. The discovery and dissemination of new knowledge are central to its mission. Through its focus on teaching and learning, research and discovery, and outreach and engagement, the university creates, conveys, and applies knowledge to expand personal growth and opportunity, advance social and community development, foster economic competitiveness, and improve the quality of life.
To accomplish this mission, Virginia Tech must ensure its operations are performed with minimal disruption during all-hazards emergencies or other situations that may interrupt normal operations. The purpose of the departmental COOPs is to provide the framework for Virginia Tech to continue or rapidly restore department-wide Essential Functions in the event of an emergency that affects daily operations. The COOP template establishes a framework of procedures for addressing three types of short-term or extended disruptions that could occur individually or in any combination.
The COOP is designed to address the following disruptions:
In addition, COOPs are developed in accordance with the Governor's Executive Order 41, dated September 30, 2011, directing all state agencies and Institutes of Higher Education to develop Continuity Plans.
The Virginia Tech Primary Continuity of Operations Plan identifies the following Essential Functions:
In order for Virginia Tech to accomplish its mission it must ensure its operations are performed with minimal disruption during all-hazards emergencies or other situations that may interrupt normal operations. All units, departments, and divisions of the University that perform a function supporting any of the University Essential Functions should participate in COOP planning. Some examples of departmental essential functions are:
*University Essential Functions– The limited set of university functions that must be continued throughout or resumed rapidly after a disruption of normal activities.
In accordance with University policies 1005 “Health and Safety Policy” and 5615 “University Safety and Security”, the development and maintenance of a Continuity of Operations Plan has been placed at the departmental level and shall be supervised by the Office of Emergency Management. Departmental COOPs are comprised of two components: the Narrative Section and Essential Functions.
The Narrative Section of the COOP will identify and address the following departmental specific information: alert and notification procedures, succession of leadership, delegations of authority, essential space requirements, implementation procedures, and a communications plan.
The Essential Functions are created by using the web forms provided in the OEM COOP Portal.
The Office of Emergency Management periodically audits University COOPs in order to ensure accuracy and regular maintenance. Each departmental COOP will receive a detailed audit once every three years. Programmatic and technical assistance is available as requested. In addition, please review the Virginia Tech COOP Development Guidance.
The Office of Emergency Management maintains a web portal comprising all existing COOP plans. For assistance in using the OEM COOP Portal, please review the Virginia Tech COOP Web Portal User Manual. The OEM COOP Portal was designed with information security in mind. The department’s plan is available only to those individuals granted access by you, the department. In addition to storing the COOP on the OEM COOP Portal, departments should maintain a hard copy of their COOP in several locations throughout occupied University spaces. The plan should be available for reference and in case the electronic version is lost or corrupt.
Virginia Tech is committed to the safety and protection of its students, faculty, staff, visitors, operations, and facilities. Any department desiring assistance in the development or revision of their COOP or more information on the COOP web portal should contact Emergency Management.
The Virginia Tech Office of Emergency Management | 540-231-2438 | OEM@vt.edu